Chalking Guidelines

Official University policies and procedures regarding sanctioned chalking areas and approved surface spaces for advertising can be found in the UA Chalking Policy.

Child Protection Training Acknowledgement

This form is now accepted online! UA requires each president of a registered campus organization to complete a Child Protection Acknowledgement Training. See the “Renew An Org” page or “Create An Org” page, depending on the org process you are completing, to be directed to the online process of collection of these forms via an electronic DocuSign process. The last page of the Child Protection document is an “Acknowledgement Form” that the designated officer must read, complete online, which is then electronically routed to The Office of Student Involvement.

Please note that this form is a requirement for renewal of your organization and must be submitted and processed in our office before your organization is officially recognized. 

Constitution Writing Guide 2016-17

The Constitution Writing Guide 2016-17 (PDF via Issu) outlines a standard format for the required organizational constitution. Please review carefully as some aspects are required per UA Guidelines (see “Create an Org” page)

Crimson Trails Program

The SGA has worked in partnership with UAPD and Risk Management to create standard route options for events like 5ks, Parades, and other demonstrations. Check out the Crimson Trails Program (PDF) for more information.

Hazing Policy Acknowledgment

This form is now accepted online! Required form for all registered student organizations and collected via an online electronic DocuSign process to be initiated by the President and routed to the Vice President and Advisor. See “Renew An Org“ page or see “Create an Org” page for details on submission and processing of the online Hazing Policy Acknowledgement Form, based on the type of org process you are completing.

Housing and Residential Communities Distribution Guidelines

The Housing and Residential Communities Distribution Guidelines are official policies provided by Housing and Residential Communities regarding posting materials in residence halls and distributing to resident advisors.

mySOURCE Organization Registration

The “Renew An Org” page walks through the process of organization renewal through mySOURCE, our online organizational management system. Trying to register a new organization? See the “Create an Org” page.

Portable Credit Card/Reader Policy

The emergence of Portable Debit/CC Readers has made the process of collecting funds, donations, and monies from student organization members and patrons extremely easy. However, this process can also present a number of security and risk issues that student organizations should be aware of.  Review recommendations provided regarding these issues via this Portable Credit Card/Reader Policy (PDF).

Risk Management Information

This office provides resources and services to ensure that your planned events and activities are done in a safe and effective manner. Visit the Risk Management Information site for physical activity waivers, waivers for retreats or travel, and other liability/risk forms and resources. For specific information about the services offered by the Office of Risk Management, select the appropriate service area on their website; for information on areas without links, please contact their office at 205-348-4534.

Room Scheduling Policy – Lloyd, Russell, Farrah Halls

Policy utilized to assist with the scheduling of Lloyd, Russell, and Farrah Halls. These policies must be adhered to in order to by anyone who chooses to utilize the space. For more information about space reservations of these buildings, see the Room Scheduling Policy or contact scheduling@ua.edu.

Security Vendor Program

The University has reviewed the use of security services on University property and developed an approved security vendor program to provide departments, event hosts, student organizations and others, who need the services of a security firm, with a list of approved security vendors that meet certain requirements. Only security vendors approved by the University may be engaged to provide security services on University property or at off-campus events in the Tuscaloosa area paid with University funds. For more details, click the link above.

Social Event Guidelines 2018-19

Provides organizations with details regarding social event policies and procedures (PDF). For info regarding swap contract, see below.

Social Media Guidelines

Provides organizations with details regarding UA’s Social Media guidelines and recommendations for engagement on platforms like Facebook, Twitter, Snapchat, etc. Student Organization Handbook and Advisor Resources

Student Handbook

Official University policies and procedures governing all students at The University of Alabama are included in the Student Handbook.

Student Organization Handbook and Advisor Resources

This document provides a detailed outline of contacts, benefits, policies, services, and campus resources relevant to registered student organizations. In addition, a special section is dedicated to advisor roles and responsibilities.

Student Org Portable Credit Reader Policy

The Student Org Portable Credit Reader Policy (PDF) provides organizations with details regarding UA’s policy on the use of personal or organization portable debit and credit card readers on campus.

Swap Contract 2019-20

The Swap Contract (PDF) provides organizations with parameters related to the agreement between two organizations who are hosting a social swap event.

University Trademark and Licensing

The office for trademark licensing in UA’s Intercollegiate Athletics department has a new website! The University Trademark and Licensing site includes a list of all UA trademarks, instructions for applying for a license and information on recognizing the difference between an officially licensed product and one that is not. The office for trademark licensing exists to protect the brand, image and reputation of The University of Alabama and to ensure the public can identify with and trust the quality of any product bearing an official athletic department mark. Student organizations who wish to utilize UA trademarked symbols in t-shirts and/or designs, should review this policy and go through the proper channels for approval of the design. Also note that restrictions on who is licensed to produce designs with UA trademarking can exist.