Renewal applications are available twice a year for existing organizations. Applications must be completed during the appropriate window each academic year to remain an active organization. Student organizations choose their registration window based on when they hold elections. The registration windows are as follows:
|Renewal Window||Open Renewal Dates||Org Officer Term||Elections|
|Fall||March 15 – June 15||Align with Academic Calendar||Late spring or early summer|
|Spring||November 15 – February 15||Align with Calendar Year||Late fall|
Organization leaders who have found their organization’s renewal window no longer fits with their operations calendar or election cycle, can email us at firstname.lastname@example.org.
The Overall Renewal Process includes the following four steps:
Renewal applications can only be accessed by an officer with administrative privileges (President, Vice President, Treasurer and/or Advisor). Outgoing officers or the advisor should make sure new officers are invited to the organization with their appropriate titles via the “manage roster” feature on mySOURCE. For-step-by-step information on managing the roster visit the mySource help site.
The renewal application is housed in mySOURCE. Officers will log in to their accounts using their myBama credentials. Additional renewal instruction resources are provided below. Applicants are responsible for having the following components in order prior to beginning an application.
“Membership in registered student organizations shall be open to all students of The University of Alabama, without regard to race, religion, sex, ability status, national origin, color, age, gender identity, gender expression, sexual identity, or veteran status except in cases of designated fraternal organizations exempted by federal law from Title IX regulations concerning discrimination on the basis of sex.”
Renew An Org Checklist and Guide (PDF)
Constitution Writing Guide (PDF)
Constitution Writing Guide and Sample Constitution (Word .doc)
The president of each organization is responsible for initiating the Child Protection and Hazing Acknowledgement form for their new leadership team. Links to the form are included in the mySOURCE application, as well as below. In the event the president is not submitting the application on behalf of the organization, the submitter should forward them the link applicable to their age group or direct them to this page to access the link.
Select the (1) option that corresponds with the president’s age: