ATTENTION: The student organization event policies for fall 2021 have not been announced yet. For current COVID guidelines, please visit UA’s Health Info website. The student organization event form is currently closed. Questions about student organization events? Contact

ACT Card Reader Rental

Student organizations can check-out action card readers to collect Bama Cash and/or track attendance at events and meetings. Interested organizations should submit the ACT Card Reader request form at least two weeks before their event date.

After applications are approved, ACT Card readers should be picked up directly from the ACT Card office. If you have questions, please contact ACT Card.

  • Fees for Attendance: $60 per reader per month or $5 per reader per day due at time of return
  • Fees for Bama Cash: Assessed for 3.5% for total amount collected in Bama Cash; $25 Late Fee per reader per day

Approved Caterers

When hosting on-campus events with food, student organizations should utilize restaurants and caterers approved through UA Risk Management’s Outside Vendor Catering program. Visit Risk Management’s website for information about the catering program and to view a list of approved caterers.

Attendance Tracking

Bama Dining and Coca-Cola Grants

For more information about the Bama Dining and Coca-Cola Grants, visit the Financial Resources page of our website.

Campus Walking and Running Routes

UA has several standard route options for events like 5K’s, walks, runs, parades, and other demonstrations. Check out the Crimson Trails Program (PDF) for more information.

Digital Signage Promotions

Organizations can submit digital flyers and advertisements to appear on certain screens around campus.

Event Ticketing (UTix)

Departments and registered student organizations for the current academic year may apply to utilize E-tickets. The E-tickets program provides a way for departments and organizations to collect money for events/programs sponsored by the group at a minimal administrative cost. Departments and registered student organizations must turn in an e-ticket application at least 10 days prior to their event. Please read the following polices carefully before submitting your application or considering use of the E-Tickets program. Contact Rosalind Moore at for questions.

Fleet Services Vehicle Rental

Organizations can rent vehicles through UA’s Fleet Services Office for one-day or one-time trips. All drivers must complete a Motor Vehicle Release “MVR” Form and drivers under the age of 25 must complete the “Alive at 25” training course. For more information contact Risk Management. Payment is only accepted through an established account number in UA financial system.

Security Vendor Program

The University has reviewed the use of security services on University property and developed an approved security vendor program to provide departments, event hosts, student organizations and others, who need the services of a security firm, with a list of approved security vendors that meet certain requirements. Only security vendors approved by the University may be engaged to provide security services on University property or at off-campus events in the Tuscaloosa area paid with University funds. For more details, click the link above.