The University of Alabama supports student organizations and the integral role they play in enhancing the college experience. In an effort to assist student organizations with travel needs, the University of Alabama requires any recognized student organization that is planning international travel to register their trip with The Office of Student Involvement/The SOURCE prior to departure.  Approved travel should adhere to the “International Travel for Recognized Student Organizations Policy”.

Sponsored International Travel” is defined as any activity that takes place outside of the United States, such as a conference, performance, competition, service project, retreat, or social or professional activity, and that is coordinated, facilitated by the student organization and/or financially supported by the student organization’s funds. Registration and approval also requires enrollment in The University of Alabama  Systems Office approved travel insurance program, International SOS.

To initiate the process of registering your Student Organization’s international trip, you should review the policies included on this site.  Additionally, please remember to submit your travel request via the “Student Organization Activity Form” by the deadlines below or least (60) days prior to your trip (which ever is greater) once you have gathered all of the necessary details.  Please also check periodically as you plan for your regarding current announcements that may impact travel for members of The University of Alabama community.

International Travel Policy for Recognized Student Organizations

Official policies and procedures regarding Sponsored International Travel for UA recognized Student Organizations. View the official travel policy.

Student Organization International Travel Registration & Sample Itinerary

Tools provided to walk Student Organizations through International Travel Registration deadlines and other information regarding required coordinating roles and sample itineraries. View the student organization international travel registration and sample itinerary.

Submit Student Org Travel Activity Form


Sample Itineraries

Organization Roster Template