As you create your events, there are steps you can take to make your content more accessible to people who have disabilities. Accessibility is a civil right and a social justice issue, so UA has adopted the Web Resources Accessibility Policy. Learn more about accessibility awareness.


Someone who is blind or who has low vision may use a screen reader to read webpage content out loud. Images in mySource organization galleries should have alt text, which can be read aloud in place of the image.

Event cover photos cannot have alt text and therefore should be decorative.

Use the event description to convey specific event information instead of putting that information in the cover photo.

Color Contrast

Some people may not be able to see every color, or may only be able to see in grayscale, so if you design graphics with text in them, be sure to pick colors with sufficient color contrast. You can use a color contrast tool, such as TGPi’s Colour Contrast Analyser, to determine if your colors meet WCAG 2.0/2.1 AA minimum contrast.

Text Size

Keep in mind that any graphics you design will also be viewed on mobile devices, so keep text to a minimum and make text large enough to easily read when resized to view on a small screen.

Event Descriptions

People tend to skim rather than read, so avoid writing a wall of text. Write key points and use multiple lines/paragraphs instead of writing everything in a single paragraph.


Screen readers can skip from link to link, so be sure to use key words in the link text (“Text to display” field). Link text informs where the link will send you even if taken out of context. “Click here” is unclear, but “Baking Contest signup form” is informative.

External Files

Do not link to additional files (Word, Excel, PDF, etc.), whether via UA+Box or other methods. Instead, put the text in the event description. If additional files are necessary, additional accessibility training is needed.


If you embed or link to a video, it must be captioned. Here are resources on how to add/edit YouTube captions (“subtitles”) and add Vimeo captions.

  • A video with no spoken words, just music, can have [music] as the caption.
    • Some people cannot see words that are edited into the video, so be sure to put the text in the video description for screen readers.
  • If you wrote and read a script for the video, you can upload the transcript (text file) and YouTube will sync it to the audio.
  • YouTube produces automatic captions (this may take a day or so), so you can edit these for content and grammar.