Please review the information below about event registration and health and safety policies related to COVID-19. To view the University’s most updated information related to COVID-19 please visit the UA Health Info website.
All events, meetings, social events and programs organized by student organizations, whether held on-campus, off-campus, or virtually, must be registered through mySource.
Yes! The information in this FAQ is summarized from the Social Event Guidelines, which includes an Addendum that specifically covers policies related to COVID-19 and supersedes the policies listed in the Social Event Guidelines, where conflicts arise.
Student organizations register events through the mySource Online Event Form. To gain access to the form, an organization officer or member must complete Event Smart training and pass an assessment with a score of at least 90%.
Any in-person meetings or events that are required for members must allow virtual attendance by all members.
Student organizations should consider virtual engagement and community building activities to include those who are part of vulnerable populations and/or do not feel comfortable attending in-person gatherings.
Student organizations should plan to host events virtually or outside when at all possible.
While proposed events may be regulated or not allowed based on expected size or capacity, there are currently no limitations on student organizations’ ability to reserve campus spaces. However, organizations should anticipate difficulty with reserving indoor space, which will be at a premium due to more frequent use by academic departments to accommodate smaller class sizes. Further, an on-campus space reservation does not guarantee that your event will ultimately be approved.
Student organizations must continually and actively encourage members and event attendees to utilize the personal protective behaviors listed below (as well as those mandated by the University, city, and state officials).
Maintaining and properly reporting attendance at events is important for helping health officials communicate with individuals that may have been unknowingly exposed at an event to someone who subsequently tests positive for COVID-19.
Check out our Tracking Attendance (PDF) for a quick reference guide.
Failure to properly track external attendees may result in disciplinary action against the organization.
Events must have one main entrance and one main exit with a check in/out system that allows for social distancing.
Student organizations should make events contact-less in every way possible, including but not limited to:
The use of decorations, props, inflatables, amusement devices, and structures are not permitted.
Student organizations hosting large events may have a review meeting with UA staff before their first large, on-campus event. This resource is also available prior to subsequent events if the organization finds it helpful.Student organizations are encouraged to:
Off-campus events sponsored by, or on behalf of, student organizations are impermissible, absent special approval from the Vice President of Student Life or their designee.